What are some best practises when using the check-in function? When to use it, how often and why:
Users of the app may be required to check in at specific points of their journey, depending on their company’s travel policy. However, not all organisations have set requirements for check-ins. If this applies to you, here are some best practices to consider when using the app.
What is a Check-In?
Checking in through the app updates the platform with your last known location. This provides a timestamped record of your coordinates, helping to build an accurate picture of your last known location.
Why Should I Check In?
A recorded last known location can be particularly useful in the event of an emergency. If an incident occurs near your location, those responsible for your safety—such as your employer or security team—can quickly assess whether you may be affected and provide support where needed. This is especially relevant in situations where local assistance or security measures may be required.
How Often or When Should I Check In?
While frequency will depend on personal preference and company policy, some general recommendations include:
- Upon arrival at your destination airport and before departing a country.
- Twice daily while travelling—once in the morning and once in the evening.
- When reaching a new location, such as a meeting site or accommodation.
There is no set limit on check-ins, and some travellers may find once per day sufficient. In higher-risk areas, more frequent check-ins should be considered to provide more regular updates of your location.
The app’s tracking functions can provide continuous location updates, which are particularly useful during vehicle movements, airport transfers, or long-distance journeys.
Always refer to your company’s travel policy for specific guidance on when and how you are expected to use the app and the check in feature.